Meeting Management Software Market is expected to reach US$ 8.90 billion by 2031

Increasing Adoption of Digitalization to Provide Opportunities for Meeting Management Software Market Growth During 2023–2031

According to our latest study, “Meeting Management Software Market Size and Forecast (2021–2031), Global and Regional Share, Trend, and Growth Opportunity Analysis – by Deployment Type, Enterprise Size, and Application," the market was valued at US$ 3.98 billion in 2023 and is expected to reach US$ 8.90 billion by 2031; it is estimated to record a CAGR of 10.6% from 2023 to 2031.

Organizations are embracing digital transformation, leading to a growing need for efficient tools to facilitate virtual collaboration, streamline communication, and enhance productivity. Owing to such transformation, businesses seek solutions that can effectively support remote and distributed work environments. Furthermore, the integration of digital technology with business operations is fundamentally changing the way organizations operate and deliver value to their stakeholders. As a result, meeting management software providers can cater to the evolving needs of digitally driven businesses.

Meeting Management Software Market Analysis— by Geography

Source: The Insight Partners Analysis

Numerous public entities depend on outdated, paper-driven methods while conducting meetings, resulting in a significant waste of time and resources. These inefficient processes incur unnecessary costs and hinder productivity. According to research published by the Regional Municipality of York, organizations, on average, can achieve an 81% reduction in printing costs per meeting through the utilization of meeting management technology. Meeting management software offers organizations the ability to digitally generate, distribute, edit, and collaborate on meeting materials, providing a more efficient and cost-effective alternative to traditional paper-based methods. Frequently, meeting materials are dispersed across various locations, and businesses rely on email or shared drives for distribution, leading to challenges in locating the required data promptly. Meeting management software offers organizations a unified and secure platform for storing all meeting-related files, resources, and action items. This enables both administrators and participants to access the required information conveniently. Thus, the growing adoption of digitalization is anticipated to create lucrative opportunities for the growth of the market during the forecast period. The meeting management software market report also includes growth prospects owing to the current meeting management software market trends and their foreseeable impact during the forecast period.  

Cisco Systems Inc; Intelex Technologies Inc; Cvent Inc.; Fellow Insights, Inc.; Avoma, Inc.; Televic; Tyler Technologies Inc; Granicus, LLC; Decisions; and MatchWare.com are among the key players profiled in the meeting management software market report. Several other major players were also studied and analyzed during the market study to get a holistic view of the market and its ecosystem.

The report includes the meeting management software market forecast by deployment type, enterprise size, application, and region from 2023 to 2031. In terms of deployment type, the market is bifurcated into on-premises and cloud. In terms of revenue, the cloud segment held a larger meeting management software market share. Based on enterprise size, the market is divided into SMEs and large enterprises. By application, the market is segmented into corporate, government, healthcare, and others.

The APAC meeting management software market is segmented into Australia, China, Japan, India, South Korea, and the Rest of APAC. In terms of revenue, China dominated the APAC meeting management software market share. The meeting management software market in Asia Pacific is growing as it offers various features such as streamlining meeting planning, optimizing data management, and enhancing communication within teams. This trend is evident in the adoption of software solutions from the company—Camms, which facilitates the organization in preparing, conducting, and doing follow-up meetings with the help of an online meeting management platform, emphasizing the efficient management of meeting processes. Several companies in Asia Pacific have witnessed a surge in the adoption of advanced meeting management software solutions, incorporating features such as online voting, agenda configuration, and extensive language support. For instance, the SW6000 Conference Management Software provides comprehensive configuration, control, and customization of conferences and meetings, catering to the diverse needs of city councils, organizations, and legislatures in the region. According to a paper published by the International Journal of Creative Research Thoughts (IJCRT), as of 2023, 12.7% of full-time employees in India operate from their homes, while 28.2% follow a hybrid work model, indicating the quick integration of remote work settings. Also, a notable 28.2% of employees in India have embraced a hybrid work arrangement, leading to the implementation of a combination of in-office work and remote work model—providing flexibility while maintaining a level of physical presence in the workplace. This data emphasizes the increasing adoption of meeting management software as organizations adapt to diverse work arrangements and the need for effective remote collaboration tools. All these factors contribute to the APAC meeting management software market growth.  

Businesses in China faced severe challenges during the COVID-19 pandemic. The growing adoption of the remote work model, driven by the impacts of the COVID-19 crisis, led employers to enable many employees to work from home. In December 2021, the count of remote workers in China surged to 469 million, denoting a significant 35.7% year-on-year increase, as reported by the 49th China Statistical Report on Internet Development—featured in the People's Daily Overseas Edition. This substantial rise in remote work highlights the growing reliance on remote collaboration tools. As a result, the demand for meeting management software in China is increasing as organizations and individuals seek effective solutions to facilitate seamless communication and coordination in virtual work environments.

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