Meeting Management Software Market Size, Share, and Analysis by 2031

The meeting management software market size is projected to reach US$ 3.98 billion by 2031 from US$ 8.90 billion in 2023. The market is expected to register a CAGR of 10.6% in 2023–2031. Integration of machine learning with software is likely to remain key meeting management software market trends.

Meeting Management Software Market Analysis

A few of the major factors driving the meeting management software market include the growing integration of event management platforms, which allows for the seamless flow of data among different CRM systems. This integration facilitates the processes in an organization and contributes to the increasing demand for meeting management software. Growing demand for virtual meetings and teleconferencing and increasing cost of unproductive meetings are a few other factors driving the meeting management software market. The rising adoption of digitalization across sectors and strategic developments by major market players are expected to offer lucrative opportunities for market growth during the forecast period. Furthermore, the emphasis on operational efficiency, the provision of 24/7 engagement, and the growth of vast amounts of data entry are anticipated to create opportunities for the expansion of the meeting management software market in the coming years.

Meeting Management Software Market Overview

Meeting management software refers to a category of business tools designed to streamline and optimize the process of organizing, scheduling, and conducting meetings within an organization. This type of software typically encompasses features such as meeting scheduling, attendee management, agenda creation, document sharing, and post-meeting follow-up capabilities. The software aims to enhance the efficiency and effectiveness of meetings, ultimately improving overall productivity and collaboration within the organization.

Meeting Management Software Market Drivers and Opportunities

Increasing Demand for Virtual Meetings to Favor Market

Virtual meetings have become an important aspect of modern business operations, enabling individuals to engage in meetings regardless of their geographic locations. They offer a swift and cost-effective means of uniting individuals at different physical distances, facilitating seamless long-distance communication. The ease of remote communication has led to a preference for participating in group meetings via phone rather than in person, highlighting the growing prevalence of virtual meetings—which are more accessible and affordable. Moreover, virtual meetings serve as an effective platform for hosting live meetings and sales presentations. The growing popularity of virtual meetings highlights the increased adoption of online collaboration tools as well as signifies a shift in the way business interactions are conducted. The growing need for virtual meetings is driven by various factors that are shaping the market and influencing the adoption of meeting management software worldwide. The demand for software facilitating virtual meetings is expected to increase as companies focus on international business expansion and enhanced workforce management. Moreover, the impact of the COVID-19 crisis has played a major role in boosting the adoption of virtual events and meeting tools, fueled by digitization trends, remote work policies, and an increased need for cost-effective communication solutions. For instance, according to a report on “State of Meeting 2020” by Doodle in 2021, virtual one-on-one meetings increased by 1,230% from January 2020 to December 2020, and virtual group meetings grew by ~613% in 2020. This has led to a surge in demand for virtual meetings, making them an essential component in the current business landscape. For instance, according to a survey by Harvard Business Review in 2022, the number of meetings attended by a worker on average increased by 13.5% during the pandemic when a majority of employees were working remotely. Further, Buffer Inc. surveyed approximately 2,000 remote workers worldwide, out of which 61% of workers stated that the number of meetings has increased as a result of remote work after the onset of the pandemic. Thus, the increasing demand for virtual meetings drives the meeting management software market.

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Meeting Management Software Market: Strategic Insights

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Strategic Developments by Key Market Players

Meeting management software assists in planning and guiding team meetings to ensure interactive and smooth meetings. With growing digitalization and the rising adoption of remote work models, the demand for such solutions is gaining traction. To cater to this demand, the market players are engaged in several organic and inorganic growth strategies. Strategies such as new product development with advanced features, partnerships, expansions, mergers, and acquisitions help the market players boost their customer base. A few of the recent developments are listed below:

• In February 2024, Datasite, a prominent SaaS platform utilized by global enterprises for managing intricate, strategic initiatives—revealed its acquisition of Sherpany, a board reporting and meeting management software provider headquartered in Zurich.
• In July 2023, Decisions, a leading provider of meeting management software, unveiled its latest and most sophisticated offering—MeetingCulture.ai. This innovative product integrates artificial intelligence (AI), extensive language models, and Decisions' extensive meeting process knowledge to introduce a completely innovative approach to the way individuals organize, conduct, and enhance the productivity of their meetings.

Thus, strategic developments by various market players are anticipated to offer opportunities for the meeting management software market growth during the forecast period.

Meeting Management Software Market Report Segmentation Analysis

Key segments that contributed to the derivation of the meeting management software market analysis are deployment, size, and application.

• Based on deployment type, the meeting management software market is bifurcated into cloud and on-premises. In 2023, the cloud segment held a larger share of the market owing to advantages such as easy implementation, cost savings, and operational flexibility.
• Based on enterprise size, the meeting management software market is into small & medium enterprises (SMEs) and large enterprises. The large enterprise segment dominated the market in 2023 owing to the growing investments by large enterprises in meeting management software.
• Based on end users, the meeting management software market is segmented into corporate, healthcare, government, and others. Meeting management software is widely used in corporate settings. Also, government, education, and other end users are adopting the meeting management software significantly.

Meeting Management Software Market Share Analysis by Geography

• The meeting management software market is segmented into five major regions—North America, Europe, Asia Pacific (APAC), the Middle East & Africa (MEA), and South & Central America. North America dominated the market in 2023, followed by Europe, South & Central America, and APAC, respectively.
• The meeting management software market in North America has experienced substantial growth, driven by the wide presence of significant American companies. According to the US Small Business Administration, there were 33.2 million American businesses in 2023. Approximately 30% of private-sector workers work at the 1,112 firms that employ over 10,000 employees—while the 4,790,714 businesses with fewer than 10 employees account for less than 10% of private-sector employment.

Meeting Management Software Market Regional Insights

The regional trends and factors influencing the Meeting Management Software Market throughout the forecast period have been thoroughly explained by the analysts at The Insight Partners. This section also discusses Meeting Management Software Market segments and geography across North America, Europe, Asia Pacific, Middle East and Africa, and South and Central America.

Meeting Management Software Market Report Scope

Meeting Management Software Market Players Density: Understanding Its Impact on Business Dynamics

The Meeting Management Software Market is growing rapidly, driven by increasing end-user demand due to factors such as evolving consumer preferences, technological advancements, and greater awareness of the product's benefits. As demand rises, businesses are expanding their offerings, innovating to meet consumer needs, and capitalizing on emerging trends, which further fuels market growth.

Meeting Management Software Market News and Recent Developments

The meeting management software market is evaluated by gathering qualitative and quantitative data post primary and secondary research, which includes important corporate publications, association data, and databases. The following is a list of developments in the meeting management software market:

• In February 2024, Cisco and NVIDIA announced plans to deliver AI infrastructure solutions for the data center that are easy to deploy and manage, enabling the massive computing power that enterprises need to succeed in the AI era. Cisco and NVIDIA offered a broad range of integrated product solutions over the past several years across Webex collaboration devices and data center compute environments to enable hybrid workforces with flexible workspaces, AI-powered meetings, and virtual desktop infrastructure. The companies are further establishing data centers to provide enterprise customers with scalable and automated AI cluster management, automated troubleshooting, and best-in-class customer experiences, among other features.

(Source: Cisco, Press Release)

• In January 2023, Intelex Technologies, one of the leading global providers of cloud-based environmental, health, and safety (EHS) management software, announced that it had been recognized as a leading EHS software provider by independent analyst firm Verdantix in its Green Quadrant.

(Source: Intelex Technologies, Press Release)

Meeting Management Software Market Report Coverage and Deliverables

The "Meeting Management Software Market Size and Forecast (2022–2030)" provides a detailed analysis of the market covering the areas mentioned below:

• Market size and forecast at global, regional, and country levels for all the key market segments covered under the scope
• Market dynamics such as drivers, restraints, and key opportunities
• Key future trends
• Detailed PEST/Porter's Five Forces and SWOT analysis
• Global and regional market analysis covering key market trends, major players, regulations, and recent market developments
• Industry landscape and competition analysis covering market concentration, heat map analysis, prominent players, and recent developments
• Detailed company profiles