Virtual Data Room Market Share, Trends & Growth Report 2028

Virtual Data Room Market Forecast to 2028 - COVID-19 Impact and Global Analysis By Component (Software and Services), Deployment (On-Premises and Cloud), Organization Size (SMEs and Large Enterprises), Business Function (Merger & Acquisition, Finance, Marketing and Sales, Compliance and Legal, Workforce Management, and Others), and End-User (BFSI, IT and Telecommunication, Healthcare, Energy & Power, Retail, and Others)

  • Report Code : TIPRE00006567
  • Category : Technology, Media and Telecommunications
  • Status : Published
  • No. of Pages : 199
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Virtual Data Room Market Share, Trends & Growth Report 2028

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The virtual data room market is expected to grow from US$ 1,481.8 million in 2021 to US$ 3,596.3 million by 2028; it is estimated to grow at a CAGR of 13.50% during 2021–2028.

Information technology has amplified the productivity of several business activities and processes, and enhanced technology applications are expected to affect existing businesses. In the last five years, organizations have witnessed technology's impact on mergers and acquisitions (M&A) with the introduction of virtual data rooms (VDRs). M&A activities are not held exquisitely to increase the organization size or accelerate growth. The key ideas for these activities are overcoming overcapacity, extending products or markets, expanding geographically, attaining R&D capabilities, and converging industries. Nevertheless, improving shareholder value is the underlying driver of these deals.

Additionally, the Virtual Data Room market has also seen a significant increase in cross-border M&A activities. With advancements in globalization, the rise in international deals, one of the best indicators of globalization, has led to the rising demand for virtual data rooms for streamlined access to information. High-value mergers and acquisitions, with many organizations working remotely now, have resulted in an unprecedented requirement of a digital platform for managing, storing, and accessing vital information and documents, thereby creating substantial market space for virtual data room companies to grow during the forecast period.

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Virtual Data Room Market: Strategic Insights

Virtual Data Room Market

  • CAGR (2021 - 2028)
    13.50%
  • Market Size 2021
    US$ 1.48 Billion
  • Market Size 2028
    US$ 3.6 Billion

Market Dynamics

GROWTH DRIVERS
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FUTURE TRENDS
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OPPORTUNITIES
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Key Players

  • Ansarada Group Limited
  • BMC Group, Inc.
  • Brainloop AG
  • CapLinked
  • EthosData
  • iDeals Solutions Group
  • Intralinks, Inc.
  • Telestax, Inc.
  • Datasite

Regional Overview

  • North America
  • Europe
  • Asia-Pacific
  • South and Central America
  • Middle East and Africa

Market Segmentation

Component
  • Software and Services
Deployment
  • On-Premises and Cloud
Organization Size
  • SMEs and Large Enterprises
Business Function
  • Merger & Acquisition
  • Finance
  • Marketing and Sales
  • Compliance and Legal
  • Workforce Management
  • Others
  • Sample PDF showcases the content structure and the nature of the information with qualitative and quantitative analysis.

Impact of COVID-19 Pandemic on Virtual Data Room Market

As the majority of stakeholders and key players have shifted toward remote work since the onset of the COVID-19 pandemic, the increasing adoption of creative, collaborative, and accessible tools, technologies, and techniques has become more critical as buyers, sellers, providers of M&A financing, and the respective legal and financial advisors are adapting their operations with the evolving environment. Despite the plummeting global M&A activities in 2020 as a result of COVID-19, the transaction volume regained momentum in the first half of 2021. Although M&A levels in the US fell by more than 50% in Q1 2020 to US$ 253 billion compared to 2019, most of those transactions were entered into or closed earlier in the quarter before the crisis spread worldwide. However, the M&A deal values and deal volumes recovered strongly in the first half of 2021 as the deal values rose 136% higher and deal volumes increased 32% compared to the same period in 2020. Notably, the pandemic has resulted in the widespread adoption of virtual data handling for effective remote operations. This creates a more accelerated demand for tools and solutions, such as virtual data rooms to provide an efficient platform for securely collaborating and accessing valuable data. Therefore, after the initial negative impact of the COVID-19 pandemic on the global virtual data room market, it is recovering at an accelerating rate due to the rise in the adoption of virtual platforms for data sharing and access and the ongoing adoption of remote work.

Virtual Data Room Market Insights

Extensive Adoption of Mergers and Acquisitions Across Multiple Industries

M&A activities are gaining widespread popularity in the corporate environment. In the past few years, corporate players from leading industries have witnessed a pragmatic rise in deals, with global M&A transactions increasing on average by 24% year-on-year between 2020 and 2021. M&A are critical tools for corporate executives in achieving their short- and long-term strategic objectives. M&A project transactions were primarily driven by megadeals, which are higher than US$ 10 billion in size. According to Refinitiv data, the total value of pending and completed deals announced in 2021 has already touched US$ 3.6 trillion year-to-date, surpassing the full-year tally of US$ 3.59 trillion in 2020. During 2020–2021, more than ten prominent corporate players made acquisition deals of over US$ 10 billion. The US market dominated the global scenario, with 25 megadeal transactions worth US$ 358.6 billion in 2021 Q2, targeting US-based companies. For instance, with the enterprise value of the new combined company standing at more than US$ 120 billion, the merger between AT&T's Warner Media and Discovery is the biggest deal of 2021 so far.

Component-Based Market Insights

In terms of component, the virtual data room market is segmented into software and service segment. In 2020, the software segment held the largest share in the global virtual data room market, and it is anticipated to continue its dominance during the forecast period of 2020 to 2028.

Deployment-Based Market Insights

Based on deployment type, the global virtual data room market is categorized into on-premise and cloud. Over the past few years, businesses worldwide have gone through a paradigm shift from traditional on-premise deployments to cloud-based deployments, mainly due to a wide array of benefits offered by cloud platforms. Advanced features and evolving architectures of current cloud platforms are boosting the uptake of cloud-based virtual data room solutions worldwide.

Organization Size-Based Market Insights

In terms of organization size, the virtual data room market is segmented into small and medium enterprises (SMEs) and large enterprises. In 2020, the large enterprises segment held a larger share in the global virtual data room market, and it is anticipated to continue its dominance during the forecast period of 2021 to 2028.

The players operating in the virtual data room market adopt strategies such as mergers, acquisitions, and market initiatives to maintain their positions in the market. A few developments by key players are listed below:

  • In 2021, Brainloop AG launched a major investment in the company's proprietary product roadmap and the corresponding state-of-the-art BSI C5 certifications of its security infrastructure. Brainloop aims to invest in its existing BDRS flagship platform to provide its customers with a superior product experience while enhancing the development of IX MeetingSuite.
  • In 2021, Datasite was awarded a pair of silver medals by the 2021 Stevie Awards for Great Employers and the Brandon Hall Excellence in Human Capital Management Awards. Additionally, Datasite has also been recognized with a Gold Best in Biz 2021 Award, the Singapore Business Review's Technology Excellence Award for Fintech – Mergers & Acquisitions, and a BIG Innovation Award.

Virtual Data Room Market Report Scope

Report Attribute Details
Market size in 2021 US$ 1.48 Billion
Market Size by 2028 US$ 3.6 Billion
Global CAGR (2021 - 2028) 13.50%
Historical Data 2019-2020
Forecast period 2022-2028
Segments Covered By Component
  • Software and Services
By Deployment
  • On-Premises and Cloud
By Organization Size
  • SMEs and Large Enterprises
By Business Function
  • Merger & Acquisition
  • Finance
  • Marketing and Sales
  • Compliance and Legal
  • Workforce Management
  • Others
Regions and Countries Covered North America
  • US
  • Canada
  • Mexico
Europe
  • UK
  • Germany
  • France
  • Russia
  • Italy
  • Rest of Europe
Asia-Pacific
  • China
  • India
  • Japan
  • Australia
  • Rest of Asia-Pacific
South and Central America
  • Brazil
  • Argentina
  • Rest of South and Central America
Middle East and Africa
  • South Africa
  • Saudi Arabia
  • UAE
  • Rest of Middle East and Africa
Market leaders and key company profiles
  • Ansarada Group Limited
  • BMC Group, Inc.
  • Brainloop AG
  • CapLinked
  • EthosData
  • iDeals Solutions Group
  • Intralinks, Inc.
  • Telestax, Inc.
  • Datasite
    • Sample PDF showcases the content structure and the nature of the information with qualitative and quantitative analysis.

     

    The global virtual data room market has been segmented as mentioned below:

    By Component

    • Software
    • Services

    By Deployment

    • On-Premises
    • Cloud


    By Organization Size

    • SMEs
    • Large Enterprises


    By Business Functions

    • Merger & Acquisition
    • Finance
    • Marketing and Sales
    • Compliance and Legal
    • Workforce Management
    • Others

    By End Users

    • BFSI
    • IT and telecommunication
    • Healthcare
    • Energy & Power
    • Retail
    • Others

    By Geography

    • North America
      • US
      • Canada
      • Mexico
    • Europe
      • France
      • Germany
      • Italy
      • UK
      • Russia
      • Rest of Europe
    • Asia Pacific (APAC)
      • China
      • India
      • South Korea
      • Japan
      • Australia
      • Rest of APAC
    • Middle East & Africa (MEA)
      • South Africa
      • Saudi Arabia
      • UAE
      • Rest of MEA
    • South America (SAM)
      • Brazil
      • Argentina
      • Rest of SAM

    Company Profiles

    • Brainloop AG
    • CapLinked
    • EthosData
    • iDeals Solutions Group
    • Intralinks, Inc.
    • Ansarada Group Limited
    • BMC Group, Inc.
    • Datasite
    • Donnelley Financial Solutions (DFIN)
    • Thomson Reuters

    Report Coverage
    Report Coverage

    Revenue forecast, Company Analysis, Industry landscape, Growth factors, and Trends

    Segment Covered
    Segment Covered

    Component, Deployment, Organization Size, Business Function, and End-User

    Regional Scope
    Regional Scope

    North America, Europe, Asia Pacific, Middle East & Africa, South & Central America

    Country Scope
    Country Scope

    Argentina, Australia, Brazil, Canada, China, France, Germany, India, Italy, Japan, Mexico, Russian Federation, Saudi Arabia, South Africa, South Korea, United Arab Emirates, United Kingdom, United States

    Frequently Asked Questions


    Which segment by deployment is expected to grow at the fastest CAGR during the forecast period?

    By deployment, the cloud segment is expected to grow at the fastest CAGR during the forecast period. Cloud-Based deployment is different from on-premise deployment in various aspects. For instance, in on-premise solutions, a client hosts the entire process and management of resources within the enterprise. Contrary to this in cloud deployment, a third-party provider manages all resources, and the client pays on an as-needed basis, paying only for the resources they use. Cloud solutions can be effectively scaled up or down as per the user’s requirement, and there are no installation and maintenance costs involved. Cloud-based solution providers exploit virtual technology to host applications of their client’s enterprise from an offsite location. Cloud deployment is an attractive option for companies that look for fast expansion due to various benefits, such as payment on an as-needed basis, no capital & operations costs, regular data backup, and instant provisioning features of cloud-based solutions.

    At what CAGR is the Virtual Data Room market expected to grow during the forecast period?

    The market is estimated to register a CAGR of 18.7% during the forecast period. The growing importance of data in the recent times coupled with the imperative need to protect the data from malicious attacks and being hacked, the virtual data rooms have arisen. The virtual data rooms ensure that the highly classified and confidential data is adequately safeguarded. Any type of information stored in a data room is more often a private document that is typically of very high value to the company or the owner of the data room. A comprehensive and diverse data type is stored and secured inside a data room. With the help of a VDR, data is made easily accessible for authorized individuals, keeping it secure from cyber-attacks. These VDRs are more secured than storage clouds as they are encrypted with specialized software to provide security and streamlined access to the authorized users.

    Which are the five key companies in the global Virtual Data Room market?

    Brainloop AG, CapLinked, EthosData, iDeals Solutions Group, and Intralinks are the five key players in the global Virtual Data Room market. These companies have shown consistent growth in revenue and larger volumes of sales. Additionally, the well-established top five players are offering a comprehensive product portfolio and have a prominent presence in terms of share in the global market.

    Which segment by component led the Virtual Data Room market in 2020?

    Based on component, the Virtual Data Room market is segmented into software and service. In 2020, the solution segment accounted for the largest market share. The majority of data produced today is transactional in nature and generated by various companies from their operations, customers, and suppliers. The large volume of data being generated today increases the risk of security leaks, especially in the case of paper records. Hence, companies worldwide are moving toward online repositories with high-security features, such as virtual data rooms, to store, manage, and share the data. VDRs act as an online database that companies utilize to store and share confidential documents used in financial transactions and business deals. VDR software can also be described as an online/electronic repository or document filing system. With their high data protection, tight security measures, enhanced efficiency, and reduced costs, VDRs are quickly replacing the traditional physical data rooms used in M&A and other business deals. The primary features offered by VDR software solutions include document management, user access management, content collaboration, information protection, reporting and analytics. Some of the key clients served by VDR solution providers include investment banking institutions, legal firms, medical and healthcare companies, and real estate companies. The main application of VDR software is M&A due diligence, strategic partnerships, secure document sharing, fundraising, board communications, audits, initial public offerings (IPOs), and intellectual property management.

    Which primary factor is driving the Virtual Data Room market?

    M&A activities, whether auction processes, acquisitions, or mergers, employ technology to enhance deals' success rate and increase productivity. A virtual data room (VDR) has arisen as a due diligence tool that is technology-based and whose intention is to promote the use and access of a data room in various business processes across multiple industries, including M&A activities/transactions, financial investments, and more. The due diligence process is performed by equity research analysts, broker-dealers, fund managers, broker-dealers, and companies going through a merger or an acquisition. The due diligence process is segmented into nine key areas: Compatibility audit, financial audit, macro-environment audit, legal/environmental audit, marketing audit, production audit, management audit information systems audit, and reconciliation audit. All these areas can be conveniently accessed and managed through a virtual data room, making the due diligence process more effective and timely.

    Which region is leading the Virtual Data Room market in 2020?

    North America region held the largest market share in the global virtual data room market North America comprises of developed economies including the US and Canada along with Mexico, which is a developing nation. The region is highly developed and has access to advanced technologies. The advantage of a developed economy and highly advanced technologies provides ample opportunities to small and medium, and large enterprises to better fulfill the requirements of its users. Despite of various hindrances pertaining to the saturation of the IT sector, North American region witnessed increased fundraising towards the IT sector. A majority of the funds in the IT sector have been focused towards the North American region owing to various factors. North America being a hub for the technology industry is considered to be one of the hotspots for the venture capitalists and investment firms for investing. Some of the major technological hubs in North America include California, Canada, New York, Texas, and Florida.

    The List of Companies - Virtual Data Room Market

    1. Ansarada Group Limited
    2. BMC Group, Inc.
    3. Brainloop AG
    4. CapLinked
    5. EthosData
    6. iDeals Solutions Group
    7. Intralinks, Inc.
    8. Telestax, Inc.
    9. Datasite
    10. Thomson Reuters Corporation
    11. Donnelley Financial Solutions, Inc.

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