Virtual Data Room Market Share, Trends & Growth Report 2028

Virtual Data Room Market Forecast to 2028 - COVID-19 Impact and Global Analysis By Component (Software and Services), Deployment (On-Premises and Cloud), Organization Size (SMEs and Large Enterprises), Business Function (Merger & Acquisition, Finance, Marketing and Sales, Compliance and Legal, Workforce Management, and Others), and End-User (BFSI, IT and Telecommunication, Healthcare, Energy & Power, Retail, and Others)

Publication Month : Nov 2021

  • Report Code : TIPRE00006567
  • Category : Technology, Media and Telecommunications
  • Status : Published
  • No. of Pages : 199
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The virtual data room market is expected to grow from US$ 1,481.8 million in 2021 to US$ 3,596.3 million by 2028; it is estimated to grow at a CAGR of 13.50% during 2021–2028.

Information technology has amplified the productivity of several business activities and processes, and enhanced technology applications are expected to affect existing businesses. In the last five years, organizations have witnessed technology's impact on mergers and acquisitions (M&A) with the introduction of virtual data rooms (VDRs). M&A activities are not held exquisitely to increase the organization size or accelerate growth. The key ideas for these activities are overcoming overcapacity, extending products or markets, expanding geographically, attaining R&D capabilities, and converging industries. Nevertheless, improving shareholder value is the underlying driver of these deals.

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Virtual Data Room Market: Strategic Insights

virtual-data-room-vdr-market
Market Size Value inUS$ 1,481.8 million in 2021
Market Size Value byUS$ 3,596.3 million by 2028
Growth rateCAGR of 13.50% to 2021 to 2028
Forecast Period2021-2028
Base Year2021
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Additionally, the Virtual Data Room market has also seen a significant increase in cross-border M&A activities. With advancements in globalization, the rise in international deals, one of the best indicators of globalization, has led to the rising demand for virtual data rooms for streamlined access to information. High-value mergers and acquisitions, with many organizations working remotely now, have resulted in an unprecedented requirement of a digital platform for managing, storing, and accessing vital information and documents, thereby creating substantial market space for virtual data room companies to grow during the forecast period.

Impact of COVID-19 Pandemic on Virtual Data Room Market

As the majority of stakeholders and key players have shifted toward remote work since the onset of the COVID-19 pandemic, the increasing adoption of creative, collaborative, and accessible tools, technologies, and techniques has become more critical as buyers, sellers, providers of M&A financing, and the respective legal and financial advisors are adapting their operations with the evolving environment. Despite the plummeting global M&A activities in 2020 as a result of COVID-19, the transaction volume regained momentum in the first half of 2021. Although M&A levels in the US fell by more than 50% in Q1 2020 to US$ 253 billion compared to 2019, most of those transactions were entered into or closed earlier in the quarter before the crisis spread worldwide. However, the M&A deal values and deal volumes recovered strongly in the first half of 2021 as the deal values rose 136% higher and deal volumes increased 32% compared to the same period in 2020. Notably, the pandemic has resulted in the widespread adoption of virtual data handling for effective remote operations. This creates a more accelerated demand for tools and solutions, such as virtual data rooms to provide an efficient platform for securely collaborating and accessing valuable data. Therefore, after the initial negative impact of the COVID-19 pandemic on the global virtual data room market, it is recovering at an accelerating rate due to the rise in the adoption of virtual platforms for data sharing and access and the ongoing adoption of remote work.

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Virtual Data Room Market Insights

Extensive Adoption of Mergers and Acquisitions Across Multiple Industries

M&A activities are gaining widespread popularity in the corporate environment. In the past few years, corporate players from leading industries have witnessed a pragmatic rise in deals, with global M&A transactions increasing on average by 24% year-on-year between 2020 and 2021. M&A are critical tools for corporate executives in achieving their short- and long-term strategic objectives. M&A project transactions were primarily driven by megadeals, which are higher than US$ 10 billion in size. According to Refinitiv data, the total value of pending and completed deals announced in 2021 has already touched US$ 3.6 trillion year-to-date, surpassing the full-year tally of US$ 3.59 trillion in 2020. During 2020–2021, more than ten prominent corporate players made acquisition deals of over US$ 10 billion. The US market dominated the global scenario, with 25 megadeal transactions worth US$ 358.6 billion in 2021 Q2, targeting US-based companies. For instance, with the enterprise value of the new combined company standing at more than US$ 120 billion, the merger between AT&T's Warner Media and Discovery is the biggest deal of 2021 so far.

Component-Based Market Insights

In terms of component, the virtual data room market is segmented into software and service segment. In 2020, the software segment held the largest share in the global virtual data room market, and it is anticipated to continue its dominance during the forecast period of 2020 to 2028.

Deployment-Based Market Insights

Based on deployment type, the global virtual data room market is categorized into on-premise and cloud. Over the past few years, businesses worldwide have gone through a paradigm shift from traditional on-premise deployments to cloud-based deployments, mainly due to a wide array of benefits offered by cloud platforms. Advanced features and evolving architectures of current cloud platforms are boosting the uptake of cloud-based virtual data room solutions worldwide.

Organization Size-Based Market Insights

In terms of organization size, the virtual data room market is segmented into small and medium enterprises (SMEs) and large enterprises. In 2020, the large enterprises segment held a larger share in the global virtual data room market, and it is anticipated to continue its dominance during the forecast period of 2021 to 2028.

The players operating in the virtual data room market adopt strategies such as mergers, acquisitions, and market initiatives to maintain their positions in the market. A few developments by key players are listed below:

  • In 2021, Brainloop AG launched a major investment in the company's proprietary product roadmap and the corresponding state-of-the-art BSI C5 certifications of its security infrastructure. Brainloop aims to invest in its existing BDRS flagship platform to provide its customers with a superior product experience while enhancing the development of IX MeetingSuite.
  • In 2021, Datasite was awarded a pair of silver medals by the 2021 Stevie Awards for Great Employers and the Brandon Hall Excellence in Human Capital Management Awards. Additionally, Datasite has also been recognized with a Gold Best in Biz 2021 Award, the Singapore Business Review's Technology Excellence Award for Fintech – Mergers & Acquisitions, and a BIG Innovation Award.

The global virtual data room market has been segmented as mentioned below:

By Component

  • Software
  • Services

By Deployment

  • On-Premises
  • Cloud


By Organization Size

  • SMEs
  • Large Enterprises


By Business Functions

  • Merger & Acquisition
  • Finance
  • Marketing and Sales
  • Compliance and Legal
  • Workforce Management
  • Others

By End Users

  • BFSI
  • IT and telecommunication
  • Healthcare
  • Energy & Power
  • Retail
  • Others

By Geography

  • North America
    • US
    • Canada
    • Mexico
  • Europe
    • France
    • Germany
    • Italy
    • UK
    • Russia
    • Rest of Europe
  • Asia Pacific (APAC)
    • China
    • India
    • South Korea
    • Japan
    • Australia
    • Rest of APAC
  • Middle East & Africa (MEA)
    • South Africa
    • Saudi Arabia
    • UAE
    • Rest of MEA
  • South America (SAM)
    • Brazil
    • Argentina
    • Rest of SAM

Company Profiles

  • Brainloop AG
  • CapLinked
  • EthosData
  • iDeals Solutions Group
  • Intralinks, Inc.
  • Ansarada Group Limited
  • BMC Group, Inc.
  • Datasite
  • Donnelley Financial Solutions (DFIN)
  • Thomson Reuters

Report Coverage
Report Coverage

Revenue forecast, Company Analysis, Industry landscape, Growth factors, and Trends

Segment Covered
Segment Covered

Component, Deployment, Organization Size, Business Function, and End-User

Regional Scope
Regional Scope

North America, Europe, Asia Pacific, Middle East & Africa, South & Central America

Country Scope
Country Scope

Argentina, Australia, Brazil, Canada, China, France, Germany, India, Italy, Japan, Mexico, Russian Federation, Saudi Arabia, South Africa, South Korea, United Arab Emirates, United Kingdom, United States

Frequently Asked Questions


Which region is leading the Virtual Data Room market in 2020?

North America region held the largest market share in the global virtual data room market North America comprises of developed economies including the US and Canada along with Mexico, which is a developing nation. The region is highly developed and has access to advanced technologies. The advantage of a developed economy and highly advanced technologies provides ample opportunities to small and medium, and large enterprises to better fulfill the requirements of its users. Despite of various hindrances pertaining to the saturation of the IT sector, North American region witnessed increased fundraising towards the IT sector. A majority of the funds in the IT sector have been focused towards the North American region owing to various factors. North America being a hub for the technology industry is considered to be one of the hotspots for the venture capitalists and investment firms for investing. Some of the major technological hubs in North America include California, Canada, New York, Texas, and Florida.

Which primary factor is driving the Virtual Data Room market?

M&A activities, whether auction processes, acquisitions, or mergers, employ technology to enhance deals' success rate and increase productivity. A virtual data room (VDR) has arisen as a due diligence tool that is technology-based and whose intention is to promote the use and access of a data room in various business processes across multiple industries, including M&A activities/transactions, financial investments, and more. The due diligence process is performed by equity research analysts, broker-dealers, fund managers, broker-dealers, and companies going through a merger or an acquisition. The due diligence process is segmented into nine key areas: Compatibility audit, financial audit, macro-environment audit, legal/environmental audit, marketing audit, production audit, management audit information systems audit, and reconciliation audit. All these areas can be conveniently accessed and managed through a virtual data room, making the due diligence process more effective and timely.

Which segment by component led the Virtual Data Room market in 2020?

Based on component, the Virtual Data Room market is segmented into software and service. In 2020, the solution segment accounted for the largest market share. The majority of data produced today is transactional in nature and generated by various companies from their operations, customers, and suppliers. The large volume of data being generated today increases the risk of security leaks, especially in the case of paper records. Hence, companies worldwide are moving toward online repositories with high-security features, such as virtual data rooms, to store, manage, and share the data. VDRs act as an online database that companies utilize to store and share confidential documents used in financial transactions and business deals. VDR software can also be described as an online/electronic repository or document filing system. With their high data protection, tight security measures, enhanced efficiency, and reduced costs, VDRs are quickly replacing the traditional physical data rooms used in M&A and other business deals. The primary features offered by VDR software solutions include document management, user access management, content collaboration, information protection, reporting and analytics. Some of the key clients served by VDR solution providers include investment banking institutions, legal firms, medical and healthcare companies, and real estate companies. The main application of VDR software is M&A due diligence, strategic partnerships, secure document sharing, fundraising, board communications, audits, initial public offerings (IPOs), and intellectual property management.

Which are the five key companies in the global Virtual Data Room market?

Brainloop AG, CapLinked, EthosData, iDeals Solutions Group, and Intralinks are the five key players in the global Virtual Data Room market. These companies have shown consistent growth in revenue and larger volumes of sales. Additionally, the well-established top five players are offering a comprehensive product portfolio and have a prominent presence in terms of share in the global market.

At what CAGR is the Virtual Data Room market expected to grow during the forecast period?

The market is estimated to register a CAGR of 18.7% during the forecast period. The growing importance of data in the recent times coupled with the imperative need to protect the data from malicious attacks and being hacked, the virtual data rooms have arisen. The virtual data rooms ensure that the highly classified and confidential data is adequately safeguarded. Any type of information stored in a data room is more often a private document that is typically of very high value to the company or the owner of the data room. A comprehensive and diverse data type is stored and secured inside a data room. With the help of a VDR, data is made easily accessible for authorized individuals, keeping it secure from cyber-attacks. These VDRs are more secured than storage clouds as they are encrypted with specialized software to provide security and streamlined access to the authorized users.

Which segment by deployment is expected to grow at the fastest CAGR during the forecast period?

By deployment, the cloud segment is expected to grow at the fastest CAGR during the forecast period. Cloud-Based deployment is different from on-premise deployment in various aspects. For instance, in on-premise solutions, a client hosts the entire process and management of resources within the enterprise. Contrary to this in cloud deployment, a third-party provider manages all resources, and the client pays on an as-needed basis, paying only for the resources they use. Cloud solutions can be effectively scaled up or down as per the user’s requirement, and there are no installation and maintenance costs involved. Cloud-based solution providers exploit virtual technology to host applications of their client’s enterprise from an offsite location. Cloud deployment is an attractive option for companies that look for fast expansion due to various benefits, such as payment on an as-needed basis, no capital & operations costs, regular data backup, and instant provisioning features of cloud-based solutions.

The List of Companies - Virtual Data Room Market

  1. Ansarada Group Limited
  2. BMC Group, Inc.
  3. Brainloop AG
  4. CapLinked
  5. EthosData
  6. iDeals Solutions Group
  7. Intralinks, Inc.
  8. Telestax, Inc.
  9. Datasite
  10. Thomson Reuters Corporation
  11. Donnelley Financial Solutions, Inc.

The Insight Partners performs research in 4 major stages: Data Collection & Secondary Research, Primary Research, Data Analysis and Data Triangulation & Final Review.

  1. Data Collection and Secondary Research:

As a market research and consulting firm operating from a decade, we have published many reports and advised several clients across the globe. First step for any study will start with an assessment of currently available data and insights from existing reports. Further, historical and current market information is collected from Investor Presentations, Annual Reports, SEC Filings, etc., and other information related to company’s performance and market positioning are gathered from Paid Databases (Factiva, Hoovers, and Reuters) and various other publications available in public domain.

Several associations trade associates, technical forums, institutes, societies and organizations are accessed to gain technical as well as market related insights through their publications such as research papers, blogs and press releases related to the studies are referred to get cues about the market. Further, white papers, journals, magazines, and other news articles published in the last 3 years are scrutinized and analyzed to understand the current market trends.

  1. Primary Research:

The primarily interview analysis comprise of data obtained from industry participants interview and answers to survey questions gathered by in-house primary team.

For primary research, interviews are conducted with industry experts/CEOs/Marketing Managers/Sales Managers/VPs/Subject Matter Experts from both demand and supply side to get a 360-degree view of the market. The primary team conducts several interviews based on the complexity of the markets to understand the various market trends and dynamics which makes research more credible and precise.

A typical research interview fulfils the following functions:

  • Provides first-hand information on the market size, market trends, growth trends, competitive landscape, and outlook
  • Validates and strengthens in-house secondary research findings
  • Develops the analysis team’s expertise and market understanding

Primary research involves email interactions and telephone interviews for each market, category, segment, and sub-segment across geographies. The participants who typically take part in such a process include, but are not limited to:

  • Industry participants: VPs, business development managers, market intelligence managers and national sales managers
  • Outside experts: Valuation experts, research analysts and key opinion leaders specializing in the electronics and semiconductor industry.

Below is the breakup of our primary respondents by company, designation, and region:

Research Methodology

Once we receive the confirmation from primary research sources or primary respondents, we finalize the base year market estimation and forecast the data as per the macroeconomic and microeconomic factors assessed during data collection.

  1. Data Analysis:

Once data is validated through both secondary as well as primary respondents, we finalize the market estimations by hypothesis formulation and factor analysis at regional and country level.

  • 3.1 Macro-Economic Factor Analysis:

We analyse macroeconomic indicators such the gross domestic product (GDP), increase in the demand for goods and services across industries, technological advancement, regional economic growth, governmental policies, the influence of COVID-19, PEST analysis, and other aspects. This analysis aids in setting benchmarks for various nations/regions and approximating market splits. Additionally, the general trend of the aforementioned components aid in determining the market's development possibilities.

  • 3.2 Country Level Data:

Various factors that are especially aligned to the country are taken into account to determine the market size for a certain area and country, including the presence of vendors, such as headquarters and offices, the country's GDP, demand patterns, and industry growth. To comprehend the market dynamics for the nation, a number of growth variables, inhibitors, application areas, and current market trends are researched. The aforementioned elements aid in determining the country's overall market's growth potential.

  • 3.3 Company Profile:

The “Table of Contents” is formulated by listing and analyzing more than 25 - 30 companies operating in the market ecosystem across geographies. However, we profile only 10 companies as a standard practice in our syndicate reports. These 10 companies comprise leading, emerging, and regional players. Nonetheless, our analysis is not restricted to the 10 listed companies, we also analyze other companies present in the market to develop a holistic view and understand the prevailing trends. The “Company Profiles” section in the report covers key facts, business description, products & services, financial information, SWOT analysis, and key developments. The financial information presented is extracted from the annual reports and official documents of the publicly listed companies. Upon collecting the information for the sections of respective companies, we verify them via various primary sources and then compile the data in respective company profiles. The company level information helps us in deriving the base number as well as in forecasting the market size.

  • 3.4 Developing Base Number:

Aggregation of sales statistics (2020-2022) and macro-economic factor, and other secondary and primary research insights are utilized to arrive at base number and related market shares for 2022. The data gaps are identified in this step and relevant market data is analyzed, collected from paid primary interviews or databases. On finalizing the base year market size, forecasts are developed on the basis of macro-economic, industry and market growth factors and company level analysis.

  1. Data Triangulation and Final Review:

The market findings and base year market size calculations are validated from supply as well as demand side. Demand side validations are based on macro-economic factor analysis and benchmarks for respective regions and countries. In case of supply side validations, revenues of major companies are estimated (in case not available) based on industry benchmark, approximate number of employees, product portfolio, and primary interviews revenues are gathered. Further revenue from target product/service segment is assessed to avoid overshooting of market statistics. In case of heavy deviations between supply and demand side values, all thes steps are repeated to achieve synchronization.

We follow an iterative model, wherein we share our research findings with Subject Matter Experts (SME’s) and Key Opinion Leaders (KOLs) until consensus view of the market is not formulated – this model negates any drastic deviation in the opinions of experts. Only validated and universally acceptable research findings are quoted in our reports.

We have important check points that we use to validate our research findings – which we call – data triangulation, where we validate the information, we generate from secondary sources with primary interviews and then we re-validate with our internal data bases and Subject matter experts. This comprehensive model enables us to deliver high quality, reliable data in shortest possible time.

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