The print management software market size is projected to reach US$ 9.83 billion by 2031 from US$ 2.51 billion in 2023. The market is expected to register a CAGR of 18.5% during 2023–2031. The rise in the adoption of Big Data and AI solutions is likely to remain one of the key trends in the print management software market.

Print Management Software Market Analysis

The print management software market forecast is estimated on the basis of various secondary and primary research findings such as key company publications, association data, and databases. Print management software centralizes the management of an organization's printer fleet, allowing administrators to monitor printer status, track usage, set restrictions or quotas, charge for print jobs directly or distribute expenses to specific persons or business units, and provide reports.

Print Management Software Market Overview

Print management software is designed to effectively and efficiently manage printing devices and processes. With the installation of the software, the process of monitoring, maintaining, and controlling the entire printer fleet through a single application interface becomes cost-effective. It also aids in mailing, distribution, quick printing, and offset printing functions.

As the software is universal to all server operating systems (i.e., Windows/Linux/UNIX/Mac), it can help track and control print jobs to reduce paper wastage that could arise from user mistakes. Print management software is gaining traction across industries due to the increased cost of paper, prints, toner, and ink worldwide. Also, enterprises continue to adopt cloud print management offerings to manage their entire print environment from a single, central platform. With the help of the cloud, administrators have access to edit printer profiles, assign/map printers to users, and update printer drivers from a single site. The demand for cloud deployment in the print management software market is surging because it simplifies intra-organizational printing infrastructures by aligning printers, devices, and users across the entire company.

The increasing demand for real-time data on the printer fleet and the growing need for enterprise printing process management and optimization through print management software are among the other factors expected to continue to support the market growth globally in the coming years. Further, the growing emphasis on lowering deforestation through the reduction of paper usage by businesses and governments is expected to boost the adoption of print management software during the forecast period. The return on investment (ROI) offered by the print management software also attracts businesses to install this software in their printing processes. However, the lack of awareness regarding the high ROI of print management software, particularly in developing economies, is hampering the print management software market.

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Print Management Software Market: Strategic Insights

Print Management Software Market

• 
  CAGR (2023 - 2031)

  18.5%
• Market Size 2023
  US$ 2.51 Billion
• Market Size 2031
  US$ 9.83 Billion

Market Dynamics

GROWTH DRIVERS

• Growing focus on reducing overhead print costs
• Increasing concerns aboutseurity breaches
• Rising Demadn for cloud Print Management

FUTURE TRENDS

• Rise in Adoption of Big Data and AI solutions

OPPORTUNITIES

• Sustainability and Eco-Friendly Printing
• Increase in Print on Demand Software

Key Players

• AND Technologies, Inc.
• Canon Inc.
• ePaper Ltd
• Tungsten Automation Corporation
• PrinterLogic
• PaperCut Software International Pty Ltd
• Process Fusion
• The Hewlett-Packard Company
• ThinPrint GmbH
• Xerox Corporation

Regional Overview

• North America
• Europe
• Asia-Pacific
• South and Central America
• Middle East and Africa

Market Segmentation

Deployment

• Cloud and On-Premise

Enterprise Size

• Large Enterprises
• Small and Medium Enterprises

Industry

• BFSI
• Healthcare
• IT & Telecom
• Retail
• Others

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Print Management Software Market Drivers and Opportunities

Rising Demand for Cloud Print Management to Favor Market

Businesses are increasingly moving their systems to the cloud to take advantage of cost-savings and operational benefits it offers. Cloud print management enables businesses to oversee and control their print infrastructure and requirements more effectively. Cloud print management uses a software-as-a-service (SaaS) model that allows businesses to pay for the use of the platform without the costs of building or maintaining it.

As print management software helps integrate and support the workplace’s cloud environment, there is a rapid demand for cloud printing among organizations with server racks and local infrastructure. In addition, cloud print management monitors, tracks, and administers print environments in the cloud instead of using a print server, which is an on-premises infrastructure. Several key players in the market provide a wide range of print management products for customers seeking private and public cloud print solutions. In June 2022, Ricoh Canada Inc. announced the launch of RICOH Print Management Cloud to streamline print infrastructure, eliminate print servers, and reduce IT burden with this cost-effective SaaS solution. Thus, businesses are looking for robust and secure printing without needing print servers on-site.

Sustainability and Eco-Friendly Printing – Opportunity in Print Management Software

Print management is crucial for businesses to reduce paper waste and safeguard the environment. Sustainability is expected to have a significant impact on profit centers, stakeholder management, and market share by 2024, according to Printerlogic. As sustainability gains importance, print management software will integrate more features to support environmentally responsible printing. The features may include:

• Eco-mode printing: Introducing new settings for reducing energy consumption.
• Carbon footprint tracking: Tools that allow organizations to measure and reduce their carbon footprint.
• Paperless initiatives: Integrating with document management systems to promote paperless workflows.

Organizations are increasingly implementing various green initiatives to ensure cost savings and reduce the environmental impact of their operations. As part of these initiatives, many organizations have begun working toward reducing the unnecessary use of paper in work environments as a simple, straightforward, and efficient way to achieve more far-reaching sustainability objectives and goals. Thus, initiatives of organizations toward sustainability and eco-friendly printing hold a great opportunity for the print management software market.

Print Management Software Market Report Segmentation Analysis

Key segments that contributed to the derivation of the print management software market analysis are deployment, enterprise size, and industry.

• Based on deployment, the print management software market is divided into cloud and on-premise. The cloud segment held a larger market share in 2023.
• Based on enterprise size, the market is divided into large enterprises and small & medium enterprises. The large enterprises segment held a larger share of the market in 2023.
• In terms of industry, the market is categorized into BFSI, IT & telecom, healthcare, retail, and others. The BFSI segment dominated the market in 2023.

Print Management Software Market Share Analysis by Geography

The geographic scope of the print management software market report is mainly divided into five regions: North America, Asia Pacific, Europe, Middle East & Africa, and South & Central America.

Europe held a significant print management software market share. Germany, France, the UK, and Italy are among the prime contributors to the European print management software market. Western Europe is renowned for its improved living standards, with higher income levels among residents. The countries in this region have more GDP per capita than the rest of the countries. Steady economic progress is a good indicator of opportunities for software developers in European countries. Companies in the region are deploying print management software to reduce the overall cost of process functioning in various industries. For instance, in December 2023, ThinPrint, one of the leading providers of print management solutions, launched a new solution for high-availability printing. The new ThinPrint LPD service ensures high-availability printing, including load balancing from ERP, EMR, and CRM systems. ThinPrint, thus, provides an important tool for preventing business-critical outages.

The availability of print-on-demand (POD) services is also likely to drive market growth in Europe in the coming years; these services help improve the quality of printing and provide a number of print copies needed in a short time. Thus, the growing preference for POD services supports the growth of the print management market in EU countries. The growing adoption of digital printing is also expected to further boost the demand for print management software during the projected period. The demand for product variations and customization has prompted them to adopt digital printing technologies. Moreover, digital printing technologies benefit users through real-time proofing, flexibility, improved color properties, and variable data printing.

Print Management Software Market Report Scope

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Print Management Software Market News and Recent Developments

The print management software market is evaluated by gathering qualitative and quantitative data post primary and secondary research, which includes important corporate publications, association data, and databases. The following is a list of developments in the market for print management software:

• HP Inc. announced new and enhanced services and solutions that drive value and enable partners to build and grow their services and software businesses. These new solutions include HP WEX, HP's first AI-enabled digital experience platform; a new managed service offering for PCs; a new print subscription service; a simplified good/better/best approach to HP support packages, as well as services and programs to extend the life of devices and accelerate a circular economy. (Source: HP Inc., Press Release, 2024)
• Xerox Holdings Corporation announced a collection of new solutions and services designed to accelerate digital transformation, productivity, and security in the hybrid workplace while saving time and reducing IT hassles. This includes a surge of print, document management, and workflow automation innovations designed for hybrid workers. (Source: Xerox Holdings Corporation, Press Release, 2024)

Print Management Software Market Report Coverage and Deliverables

The "Print Management Software Market Size and Forecast (2021–2031)" report provides a detailed analysis of the market, covering the areas given below:

• Market size and forecast at global, regional, and country levels for all the key market segments covered under the scope
• Market dynamics such as drivers, restraints, and key opportunities
• Key future trends
• Detailed PEST/Porter's Five Forces and SWOT analysis
• Global and regional market analysis covering key market trends, major players, regulations, and recent market developments
• Industry landscape and competition analysis covering market concentration, heat map analysis, prominent players, and recent developments
• Detailed company profiles